Job Details

Position Summary:

The Background Check Coordinator ensures that all background screening processes are conducted efficiently accurately and in accordance with relevant laws and regulations This role involves coordinating with internal teams external vendors and candidates to facilitate the screening process including adjudication This role includes the rehire process ensuring necessary steps are taken based on accurate and comprehensive information for determination

Essential Duties and Responsibilities

Process Management:

• Manage and coordinate the entire background check process for new hire and retesting for existing employees as needed
• Ensure background checks are completed in a timely manner and follow organization policy and procedures
• Adjudication
• Rehire Process

Vendor Coordination:

• Works with background check vendor to initiate and track screenings
• Addresses issues or discrepancies with vendors to ensure service quality

Compliance:

• Ensure all background check activities comply with international regulations
• Conducts Internal Audits
• Maintain up to date knowledge of relevant legal requirements and industry best practices

Data Management:

• Review and verify background check reports are for accuracy and completeness
• Provide management with applicable weekly and monthly reports
• Manage and safeguard sensitive and confidential information in accordance with privacy laws

Communication:

Communicates with candidates Talent Acquisition Recruiting

• and Scheduling regarding the status of background checks

Documentation:

Maintain detailed records of background check processes

• findings and decisions
• Prepare and present reports on background check metrics and trends as needed

Process Improvement:

• Identify opportunities for process improvements and recommend changes to enhance efficiency and effectiveness

Qualifications:

• Education: Bachelor’s degree in human resources Business Administration or a related field preferred
• with at least 2 years in a background check or compliance role
• and best practices
• and decision-making skills
• Strong interpersonal and communication skills
• and confidentiality
• Proficiency in HRIS and background check systems