Job Details

Position Summary:

This position supports the land operations group which includes Guest Port Services Port Operations and any other applicable areas in the organization Receives reviews compiles tracks processes and verifies accuracy of incoming invoices according to department and company guidelines and standards Assigns expense codes and communicates expense allocation to various applicable departments Monitors accounting invoice records contractual agreements advance payment requirements and communicates with vendors as required

Essential Duties and Responsibilities:

Perform comparative analysis of incoming invoices by using a database of contract billing information and connected expense allocation and payments communicating discrepancies and finding resolutions as required This includes tracking the receipt of invoices and reviewing for complete accuracy

• auditing and compliance guidelines adherence
• Communicate any expense allocation to applicable departments
• Maintain relationship with vendors and their respective invoicing departments and address any issues
• Interact and communicate with Port Agents and other related groups or departments when necessary
• Prepare and execute bank transfer wires when authorized and necessary
• Assist in any operational needs
• Assist other team members with the vendor onboarding process
• Train vendors on Port Operation’s invoice requirements
• Review statement of accounts to ensure that invoices and credits are processed

Qualifications Knowledge and Skills:

Bachelor’s degree in business

• Finance or Accounting preferred
• or other analytical position preferred
• Must be detail oriented to ensure accuracy and a demonstrated ability to work independently and use proper judgment
• including business writing required
• Word and Access